Finance Entry Setup

🔐 Access Requirements

• The Finance module subscription is required to use Finance Entry.
• Finance setup can ONLY be performed by:
  • TreeAMS Site Admin, or
  • TreeAMS Site User with the sub-role TAMS Finance Manager.

What You Need to Prepare Before Using Finance Entry

Before you can start using the Finance Entry module, make sure the following setup is completed.

⚠️ Important Note
Complete all setup steps below before rolling out Finance Entry to outlets to ensure smooth data entry and accurate financial analytics.

1️⃣ Account Type Setup

Before you can use Finance Entry, you must first create an Account List.
This list defines the financial accounts used for recording income and expenses.

Steps to Create an Account List:

1. Go to Desk. Learn how you can switch to Desk here!
2. Navigate to Finance
3. Click Finance Setup.
4. Select Account Type List.
5. Click +Add TAMS Account to create a new account.
6. A popup window will appear. Fill in the following fields:
   1. Account Name (Required) 👉 Enter the name of the account (e.g., Sales Revenue, Utilities Expense, Staff Salary).
   2. Ledger Type (Required) 👉 Select whether the account is classified as:
      • Income — for revenue-related accounts
      • Expenses — for cost-related accounts
   3. Account Category (Required) 👉 Choose a category to group similar accounts under the same ledger type. This helps organize financial data and improves analytics clarity.
   4. When you click Edit Full Form, you can view and manage detailed settings for the selected account:
      • Ledger Type 👉 classified as Income or Expenses.
      • Account Category 👉 Group the account (e.g., Revenue, Operational Cost).
      • Default Percentage of Sales 👉 Enter a percentage value (e.g., 25%) to automatically calculates this expense based on total Income.
      • System Account 👉 If enabled, this account is used by the system for auto-calculated values, for instance if your company use POS System.
      • Disable Checkbox 👉 Hides the account from Finance Entry.
7. Click Save to create the account type.

2️⃣ Set Default Account for Each Unit (Mandatory)

Each Unit MUST HAVE a default account set before Finance Entry can be used.

Steps:

1. Go back to the Desk Homepage by clicking the TreeAMS icon.
2. Click the dropdown next to the Home menu.
3. Select Organisation.
4. Click Network Structure.
5. Hover over the HQ node and click Edit.
6. Open the Financials tab.
7. Under the Accounts section, click “Set from defaults” to apply the Account List to the selected node or branch.